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Flight Operations

Your entire business in one place

One holistic platform for scheduling, dispatch, fleet, maintenance, billing and pilot records, with AI assistance built in, for significantly less than you pay today.

A single platform with no silos

Billing, maintenance and scheduling are linked together with instructor activity, student records, weather and NOTAMs, so everyone works from the same picture.

Lower cost

Significantly less than you pay today, with more features and less hassle. Stop clicking and just ask.

Improve student retention

Our CRM nurtures every customer, from the discovery flight through the checkride and beyond. See who’s active and who’s gone quiet.

Just ask

Ask in plain English, on the web or in Claude or ChatGPT, and get answers from your own data.

See it all on the schedule

Weather, NOTAMs, maintenance and student readiness overlaid on your schedule and resource availability.

Maintenance without surprises

Hobbs and tach tracking, 100-hour and inspection reminders, squawks and work orders. Aircraft auto-blocked when due.

No overscheduling

Conflict detection and real-time availability keep aircraft and instructors from being double-booked.

Know your fleet

See which airplanes are down most often, which cost the most over time and which fly the most.

Billing and compliance

Automatic invoices, payments and QuickBooks connection, plus certificate, medical and currency alerts before anything lapses.

Understand student progress

Access pilot flight track logs, sim sessions, grades and debriefs in one record through each pilot's shared profile.

Just ask

Ask your operation anything

Flight Operations works on the web, in Claude and in ChatGPT. Ask a question in plain English and get the answer from your own school's records, with no reports to run.

Which airplanes are due for a 100-hour inspection this month?
Two. N52CA (C172) is 4.2 hours from its 100-hour, about two days of flying at its current pace. N58CA (PA-28) comes due on the 21st. Both will be blocked on the schedule when they reach it.
Which students haven't flown in two weeks?
Three: Priya S. (last flight Oct 18), Ben L. (Oct 20) and Nina O. (Oct 21). Priya and Ben have nothing booked yet.
Which airplane cost us the most this year?
N734CA. $18,400 in maintenance, including two unscheduled squawks, and 19 days down, the most in the fleet. N52CA flew the most, at 412 hours.

Illustrative mockup. Names, aircraft and times are examples.

Adaptive scheduling

A day with adaptive scheduling

Weather, NOTAMs, aircraft and student readiness, checked against every lesson before it becomes a problem. Your scheduler stays in charge.

Stay in touch from anywhere

  • Ask, don't tell. Establish student and instructor availability and preferences upfront, so the plan starts from real constraints.
  • Flexibility. Every change is checked against booked and planned lessons and flagged to the scheduler right away.
  • One update and all's good. Approved changes reach student, instructor and dispatch by preferred app, SMS, email or WhatsApp.
  • Tracks confirmation. Silence gets a follow-up. Unacknowledged changes are flagged, not assumed.
Preferences screen: the assistant explains why it asks, a weekly availability grid, training preferences and preferred contact channel

Built so you stay in control

Nothing moves without approval

Each change set shows what moves, why, and who is affected. Approve all, edit or reject.

Your rules, enforced

Instructor qualifications and duty limits, aircraft type and maintenance due dates, weather minimums by stage and by student.

Safety authority stays with people

Risk management stays with the instructor and dispatch. The system plans around their calls.

A full audit trail

Every proposal, approval and message is logged: who changed what, and why.

Everyone works from the same picture

One progress board for all locations (ahead, on track, behind, repeating, stalled) and standard reports with one definition of each metric.

See how it can work for you

Book a 15-minute intro call →